CREATIVE EVENT SOLUTIONS

Contactless guest experience

Aspects of safety and comfort are already at the forefront during the planning of a live event.

As a result of the changed circumstances, significance of contactless solutions has increased. At the same time, personal interactions are particularly important in the Tourism and MICE sector. It is nearly impossible to replace live networking with technological innovations, as it is the personal connection that makes them a real experience. We can replace some services with contactless methods, while aiming for the optimal combination of personal and non-contact services. Use of fast, convenient smart solutions help avoid congestion and unnecessary personal contacts.

Due to reduced physical participation, it is getting more and more important to inform, entertain and preoccupy attendees. Furthermore, contactless services need to offer additional solutions for easy networking and joint teamwork.

Our aim is to introduce contactless methods and enhance the guest experience at the same time. We recommend using creative services that build trust towards live events by increasing comfort and safety.

Join us on an imaginary guest journey from arrival all the way until departure. From the endless alternatives, we would like to highlight those options that represent the best combination of ‘safety and experience’.

Arrival

Entrance: An elegant doorman, wearing white gloves, welcomes the guests upon arrival and opens the door for them.

Entrance: An elegant d Upon arrival guests pass through a disinfection gate that neutralizes viruses and bacteria on clothes, shoes and hair in a few seconds, meanwhile measures and displays body temperature. On request, the gate can be branded to better fit the concept of the event and give an additional display opportunity for sponsors.

Temperature measuring, thermal heat camera entry system: Hand-held infrared thermometers, temperature measuring stations on console or thermal cameras are less space-consuming solutions.

Arrival

Entrance: An elegant doorman, wearing white gloves, welcomes the guests upon arrival and opens the door for them.

Entrance: An elegant d Upon arrival guests pass through a disinfection gate that neutralizes viruses and bacteria on clothes, shoes and hair in a few seconds, meanwhile measures and displays body temperature. On request, the gate can be branded to better fit the concept of the event and give an additional display opportunity for sponsors.

Temperature measuring, thermal heat camera entry system: Hand-held infrared thermometers, temperature measuring stations on console or thermal cameras are less space-consuming solutions.

Registration area and public areas

Registration and entry via QR codes: The customizable QR code system offers a complete solution for pre- and on-site registration, admission and event management. It is an ‘easy-to-use’ tool: participants receive a QR code via email prior to the event, their badge is printed on-site upon scanning the code.

Branded walls / totems / digital surfaces with hand sanitizers: Instead of regular hand sanitizers, unique decoration walls and backdrops with built-in automatic disinfection dispensers upgrade the event and serve as decoration elements, space dividers or branded surfaces for sponsors.

Displays, information boards: Instead of printed programs, floor-plans or touch-screen information kiosks, delegates can find their way with the help of digital information boards. Detailed event agenda, venue map, speaker profiles and sponsor information run on LED displays in the venue halls.

Colored wristbands: Using colored armbands is a fun way for delegates to express their preferred way of interaction (e.g. to keep social distance). Wristbands are also a great tool to form teams or groups, coordinating delegates between programs and breakouts, or for admission to the conference room. (See at ‘Meeting’ section.).

Floor stickers: We need to get used to following and keeping new health & safety measures and rules. Yet, no one likes to be told where to stand or how much distance to keep at the registration or in the breaks. These regulations may negatively affect the overall experience and personal comfort level. Boosting floor stickers with funny content and cool messages can cheer up the audience and make the event even more memorable.

Interactive hostess robot: An unusual way to reduce human contact between delegates is ‘employing’ an interactive hostess robot. Circulating among the delegates, it can remind them in a funny way to keep distance or wash their hands, or just transmit important organizer information.

Meeting

Another challenge at events is to avoid congestion at the entrances. Following ideas help the smooth and seamless processing of guests in and out of meeting rooms.

It will stretch the seating process if guests enter the room in time slots. Admission order and appointed time slot is communicated to the delegates in advance. Aspects to consider:

● In alphabetical order or based on any other pre-defined criteria

● Via color codes or color armbands

● Via push messages through the event app

To entertain those who take their seats first and need to wait longer due to the lengthened seating process, sponsor spots or relevant event information may be displayed in the meeting room. Moderators or organizers can also welcome guests who enter the room and involve them in activities using the available technical equipment or the event app.

Funny floor stickers and carpets can also be good entertainment alternatives within the meeting rooms:

● to mark the seats of the guests               

● to create one-way aisles

Event application: The use of an event application is easy and fast, their handy functions allow an easier orientation and information flow. They support the registration process; speed up the entry procedures; remind the delegates to the start time of each session or inform them about upcoming programs and activities.

The applications offer further practical features. With their help guests can register for programs, select their menu or indicate any possible food intolerance.

Other extra options enable contactless solutions during an event, such as Q&A, voting, follow presentations, interpretation, networking, business card exchange, etc.

The 'INTERACTIVE EVENT APPLICATION' guides the guests through the entire event and enables convenient and safe personalized service.

Event application: The use of an event application is easy and fast, their handy functions allow an easier orientation and information flow. They support the registration process; speed up the entry procedures; remind the delegates to the start time of each session or inform them about upcoming programs and activities.

The applications offer further practical features. With their help guests can register for programs, select their menu or indicate any possible food intolerance.

Other extra options enable contactless solutions during an event, such as Q&A, voting, follow presentations, interpretation, networking, business card exchange, etc.

The “INTERACTIVE EVENT APPLICATION” guides the guests through the entire event and enables convenient and safe personalized service.

Meals, catering

Coffee breaks and meals are very important elements of any event, venues and catering companies certainly have a number of solutions that do not degrade the ‘experience’ factor. However, see few more noteworthy ideas below.

Thanks to the sushi-belt, delegates can help themselves and pick their own food and drinks without passing cutlery from hand to hand . The sushi-belt is a spectacular and hygienic food presentation solution.

The color codes can easily work at meals, too. With their help, guests can be allocated at different food stations in order to avoid queues. Pre-packaged food portions ensure contactless catering.

An exclusive choice is to create private space for the guests in the conference room. Delegates can follow the presentations as if they were in a private room, while coffee and meals are served at their table. It is a contactless way of service that helps avoiding congestion in breaks, and creates a VIP experience, too.

To complement this luxury service, we can offer guests the choice to pre-order their meals from the buffet selection via an application, which is delivered as a VIP food package in the meal breaks.

Give-away ideas

Items that demonstrate safety and help contactless use of equipment may be perfect giveaways. See few of the endless great ideas and solutions:

● kézfertőtlenítő stift / spray              

● No-Touch Creative hygienic key: a practical branded acryl key to open and close doors or operate buttons without touching them.

● Branded plastic pen case: gives a safer feeling if the conference pens are handed out in a designated case.

● ‘Home office’ pack

● ‘Travel safe’ goodie bag

● ‘Stay well’ kit

Give-away ideas

Items that demonstrate safety and help contactless use of equipment may be perfect giveaways. See few of the endless great ideas and solutions:

●  Hand sanitizing stick              

● No-Touch Creative hygienic key: a practical branded acryl key to open and close doors or operate buttons without touching them.

● Branded plastic pen case: gives a safer feeling if the conference pens are handed out in a designated case.

● ‘Home office’ pack

● ‘Travel safe’ goodie bag

● ‘Stay well’ kit

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